Revised 09/09/2008
Effective 11/01/2008
Pahrump open schooling shows
BY-LAWS
ARTICLE I, NAME:
This organization shall be named PAHRUMP OPEN SCHOOLING SHOWS.
The official abbreviation will be P.O.S.S.
ARTICLE II, PURPOSE:
The purpose of the club is to enable all levels of exhibitors and all horses
of all breeds to show in a positive and supportive learning environment.
ARTICLE III, POLICIES:
This Organization shall have no interest in personal grievances of one member
towards another and no discussion of this nature will be allowed at any meetings
of the Organization; likewise, no discussion of a political nature will be
allowed.
ARTICLE IV, MEMBERSHIP AND DUES:
Section 1. MEMBERSHIP QUALIFICATIONS: Membership shall be open to any individual
who is interested in promoting horses, horse shows, horsemanship and P.O.S.S.
Section 2. ELIGIBILITY: Any person may become a member upon submission of
a membership application accompanied by the appropriate dues and fees or assessments.
Section 3. MEMBERSHIP IN GOOD STANDING: A member in good standing is defined
as a person who has completed an application and has paid the appropriate
dues and fees, and does not have any outstanding fees.
Section 4. OUTSTANDING FEES: A. Any monies or fees paid to P.O.S.S. by personal
check must be processed and clear the banking facility before the effective
date posted on the membership application becomes effective and prior to points
being awarded to an individual or an animal owned by the individual for any
P.O.S.S. award. B. Any and all checks presented to P.O.S.S., that fail to
clear the banking facility for any reason whatsoever, will be assessed a $30.00
returned check fee in addition to the amount of the original draft. C. All
fees must be paid by the maker of the check within ten (10) days of notification
by Certified Mail-Return Receipt Requested. D. Until the time that the bad
check has been paid to P.O.S.S., membership and points earned at any P.O.S.S.
event, will be withheld until all fees are paid in full.
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Section 5. TERMINATION OF MEMBERSHIP: The P.O.S.S. directors may suspend or
terminate a membership by a two-thirds vote for failure to abide by the rules
and regulations, unsportsmanlike conduct, for any action which is opposed
or detrimental to the objectives and purposes of P.O.S.S. Upon termination
of membership, the expelled member shall have no other right or interest in
P.O.S.S.
Section 6. DUES: Membership dues shall be as follows subject to revision at
the last meeting of each year by a majority vote of the General Membership
present. Dues are not prorated.
A. Family (Immediate) $25.00
B. Adult (18 years & Over) $10.00
C. Junior (Under 18 years of age) $ 5.00
All dues and membership application forms are to be submitted to the Treasurer.
Section 7. MEMBERSHIP YEAR: The membership year shall be from January 1st
through December 31st each year.
Annual dues become due and payable on January 1st , of .the year of membership.
Members not paid in full by March 1st, will be declared delinquent and removed
from the good standing membership roster. Members declared delinquent shall
not be permitted to vote or participate in the Organization's business.
Any member who has been dropped from the active membership, for any reason,
in order to become reinstated, shall make a regular application for membership.
Section 8. RIGHTS OF MEMBERS: A. All Adult and Junior members have the right
to attend and participate in all meetings. B. Members, in good standing, shall
receive from P.O.S.S. 1. A membership card. 2. Newsletters. 3. May receive
a current copy of the By-Laws upon request.
Voting privileges are restricted to members eighteen (18) years and over.
Members must be present to vote. No proxy votes.
All new members will be acknowledged at the next meeting following the receipt
of their application and dues.
Any member in good standing may file charges against any other member for
conduct likely, in his opinion, to endanger the welfare or character of the
Organization. The charge must be in writing and the accused must be given
thirty (30) days time in which to prepare and present his defense. After all
matters are considered, a two thirds (2/3) vote of the membership present
and voting will suffice to expel a proven guilty member.
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ARTICLE V, BOARD OF DIRECTORS:
COMPOSITION AND QUALIFICATIONS: The Board of Directors shall be composed of
elected Officers who have been active members in good standing for a minimum
of six (6) months, and who are 18 years of age or older. Officers shall be
responsible for the routine administration and management of the Organization.
Any changes that affect the General Membership shall be voted upon by the
majority vote of membership present at the meeting following suggested change.
The duration of office shall be two (2) years, from January 1st, to December
31st, and until their successors have been elected and have qualified. The
President and Secretary shall preside in odd numbered years, The Vice-President,
Treasurer and Show Manager shall preside in even numbered years.
The Officers, after routine nomination, shall be elected at the Annual meeting
held in November each year.
OFFICERS:
A. President
B. Vice President
C. Secretary
D. Treasurer
E. Show Manager
ARTICLE VI, DUTIES OF OFFICERS:
Section 1. PRESIDENT: The president shall preside at all meetings of the Board
of Directors and the General Membership. He/She shall exercise general supervision
and management over all affairs of the Organization and shall serve as an
Ex-Officio member of all Standing Committees, who may vote only to break a
tie therein, except the nominating committee.
Section 2. VICE-PRESIDENT: The Vice-President shall perform all duties of
the President in the absence or disability of the President, and when so acting
shall have the responsibilities of and be subject to all the restrictions
upon the President, and succeed to the office of President in the event the
office of President is vacated.
The Vice-President shall notify the General Membership in the event of an
upcoming vote that will affect the General Membership, i.e. recall of an officer,
etc.
The Vice-President shall perform all duties assigned to him/her by the President
and from time to time as may be prescribed by the Board of Directors.
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Section 3. SECRETARY: The Secretary shall: 1. Cause to be kept and
maintained the minutes of all meetings of the Organization, Standing Committees
and Board of Directors. These minutes shall be an accurate and official record
of all business transacted. 2. Be custodian of all Association records including
monthly financial reports of the Treasurer. 3. Cause to be kept and maintained,
accurately a roster showing names, addresses, position held in Organization
of each active member and shall have the membership roster available, on an
annual basis, to the entire membership. 4. Cause to prepare correspondence,
reports and routine business records of and for the Organization. 5. Notify
each member of all regular meetings, special meetings, social activities,
likewise send out notices of Board of Directors meetings.
Section 4. TREASURER: The Treasurer shall receive all Organization funds,
keep them in a bank or Depository approved by the Board of Directors. Keep
faithful records of all receipts and expenditures and disperse the Organizations
funds ONLY by checks signed by the Treasurer or the President and approved
by the Board. Must provide an accurate financial report at each General Membership
meeting. Must provide to the Secretary, in a timely manner, a copy of the
membership application and records of the monies received. Provide Membership
Applications to all current members prior to January 1st. At the November
meeting, prior to the election of Officers, read to the members present, a
list of members in good standing who have the privilege of voting in said
election.
The Treasurer must provide a current list of the Officers of the Organization
along with the appropriate fees to the State of Nevada as required to maintain
the P.O.S.S. nonprofit status annually or as required by change of officers.
Section 4a. ANNUAL AUDIT: The General Membership shall appoint two (2) members,
in good standing, to audit all financial records prior to the November general
meeting/election of officers. The Treasurer shall provide ALL financial records
and receipts to said auditors in a timely manner.
Section 5. SHOW MANAGER: The Show Manager shall appoint and preside over the
Show Committee.
ARTICLE VII, RESIGNATIONS: A. Any member of the Board of Directors may resign
at any time. Notice of resignation shall be in writing and presented to the
President stating reason for resignation and specifying effective date. If
no date is specified, it will be effective upon receipt by the President.
B. Any Board member failing to perform the duties prescribed them shall be
construed as a resignation, effective immediately, and the remainder of the
term shall be filled as directed by the By-Laws.
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TERMINATIONS: A. Any Director of the Board of Directors may be removed from
office by a two-thirds vote of the remainder of the Board of Directors provided
notice of such intended action is posted to the balance of the Board a minimum
of fifteen (15) days prior to action taken and the remainder of the term shall
be filled as directed by the By-Laws. B. The President, following notification
to the balance of the Board may call for a special meeting.
VACANCIES : Any vacancies within the offices of the Board of Directors, during
any term, shall be filled for the remainder of the term by election of the
Board of Directors. The vacancies are to be filled within thirty (30) days.
Should the Board fail to fill the vacancies within the prescribed period,
the General Membership shall elect, by a majority vote, a member or members
in good standing to fill the vacancy/vacancies.
ARTICLE VIII, COMMITTEES: Additional committees may be appointed on an as
needed basis.
ARTICLE IX, STANDING COMMITTEES:
Section 1. NOMINATING COMMITTEE: This committee shall consist of a Chairman
appointed by the president and at least two (2) members appointed by the Chairman.
The Committee will meet on call of the chairman and will be constantly on
the alert for potential officer material within the membership. At the October
meeting the committee will submit a slate of candidates with at least two
(2) qualified nominations for each office. The presentation of this slate
does not preclude nominations from the floor. The official vote will be held
at the November meeting.
Section 2. SHOW COMMITTEE: This committee shall consist of a chairman appointed
by the Show Manager and at least four (4) members appointed by the chairman.
The committee shall meet at the call of the chairman. DUTIES: A. Prepare a
recommended Show Premium. B. Set all Show/Event dates. C. Obtain judges for
all shows. D. Provide ribbons and awards. E. Staff all positions necessary
to execute show. i.e. announcer, gate crew, ring steward, show secretary,
etc. F. Amend Show Rules and make them available at all shows.
The Show Committee shall be responsible for any and all duties that are necessary
to execute the show/event.
The recommended show premium shall be presented to the General Membership
in January for approval by a simple majority vote. Once approved no classes
may be eliminated during the current show year. However, classes may be added
to the premium subject to majority vote by the General Membership.
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ARTICLE X, MEETINGS: General Membership meetings shall be held on the second
Tuesday of each month. Members shall be given ample notification of the time
and place of the meeting through the Newsletter or by the Secretary. Members
must be notified by the Secretary of any change of the date of the regular
scheduled meeting at least one (1) week prior to said meeting.
The Organization shall meet a minimum of twelve (12) times per year. The regular
November meeting shall be the annual meeting at which time the election of
Officers will take
place. During the annual meeting the Membership will hear reports from all
of the current officers and standing committees. The newly elected President
is to hold a meeting of the old and newly elected officers early in December
at which time the old officers will turn over all records to the newly elected
officers.
ARTICLE XI, QUORUM:
The members present at any membership meeting constitute a quorum for the
transaction of business.
ARTICLE XII, ORDER OF BUSINESS:
The order of business at all meetings of the Organization shall be as follows;
1. Meeting called to order
2. Roll Call
3. Reading of the Minutes of previous meeting
4. Treasurer's Report
5. Committee Chairman reports
6. Reading of Communications
7. Unfinished Business
8. New Business
9. Program
10. Adjournment
ARTICLE XIII, AMENDMENTS:
Any amendment to these by-laws may be proposed at any regular meeting. It
shall be approved by a majority of those present and it will be voted on at
the following meeting.